2021 Camp Thundermoon FAQs

Free Breakfast and Lunch

The Berlin Food Service Department will offer free breakfast and lunch offerings this summer. These will be available at Camp Thundermoon.

Breakfast is grab & go and can be picked up upon arrival: A variety of choices will be offered daily. All breakfast choices are served with juice, fruit, and milk. Breakfast options include: muffins, honey buns, cereal, crumb cake, bagels.

Camp counselors will take lunch orders in the morning. All lunch choices are served with a vegetable, fruit, and milk. 
Daily lunch options include:

  1. "SunButter" (sunflower seed butter) and jelly on wholegrain bread and string cheese 
  2. Turkey and cheese on a wholegrain Roll
  3. Yogurt, string cheese, and cereal

If a child does not want one of these options they are welcome to bring their own lunch. Please pack a peanut and tree nut free lunch, with an ice pack, in your child's backpack.

How will camp be set up this summer to follow the COVID-19 safety guidelines?

  • Masks not required for outdoor activities
  • We will follow the regular camp requirement for staff ratios which 1-12 for ages 6-up and 1-9 for younger campers.  
  • Social distancing is recommended not mandated
  • Specialty camps can now register for extended camp programs
  • Parent pick up and drop off at staggered times
  • Free grab and go breakfast and lunch
  • No bus service this year, no field trips or swimming
  • Safety and directional signage throughout camp
  • Traditional camps will use outdoor space, and have their own tent, picnic tables, field space, and port-o-lets
  • Specialty camps will use indoor classroom space due the nature of the specialized camp, and will use designated outdoor space when needed and have use of our indoor bathrooms. Masks are required for indoor activities.
  • Traditional camps will rotate through camp activities 
  • Each group will have their own art supplies and sports equipment
  • Counselors stay with same group. Meeting the current CDC guidelines of ensuring that student and staff groups are as static as possible by having the same staff work with the same group of children all day.
  • Before and after care campers will be assigned to groups with other before and after care campers
  • Campers will wait at a specific location in the same spot each day at arrival and at pick up
  • Hand sanitizing stations throughout camp, frequent handwashing
  • Staff using all necessary PPE

Continue reading for more details.

What guidelines is Camp Thundermoon Day Camp following to plan for camp this summer?

Camp Thundermoon Day Camp is following all guidelines and requirements from federal, state, and local governments as well as the YMCA including: the Center for Disease Control (CDC), Connecticut Office of Early Childhood (OEC), State of Connecticut Department of Public Health, YUSA.

Will there be bus service?

Due to the safety guidelines, we are unable to offer our bus service for New Britain families and there will be no busing offsite for field trips or swimming. Camp is a drop off and pick up program with staggered times for each grade level. 

How many campers will be allowed at Camp Thundermoon this summer?

  • The State of Connecticut Office of Early Childhood has licensed our camp for 200 campers.
  • We do not know yet how many campers will be on site. This depends on registrations.
  • Our location has enough space and walking areas within the spaces we will be using to meet the CDC guidelines 

Groups per Traditional Camp: The number of groups per unit will depend upon weekly registrations.

Groups per Specialty Camp: The number of groups per camp will depend upon weekly registrations.

How many counselors will be with each group?

  • We will follow the regular camp requirement for staff ratios which 1-12 for ages 6-up and 1-9 for younger campers.

What is required of counselors to help keep our campers safe?

  • Counselors will be instructed and trained on the current and proper cleaning and sanitizing method meeting the current CDC guidelines of intensifying cleaning, disinfection and ventilation.
  • Counselors will have access to and wear the necessary PPE when indoors, as well as wash hands, covering coughs and sneezes, etc. meeting the current CDC guidelines of promoting healthy hygiene practices. Masks are not required for outdoor activities.
  • Counselors will interact with assigned group meeting the current CDC guidelines of ensuring that student and staff groups are as static as possible by having the same staff work with the same group of children all day.
  • Meeting the current CDC guidelines of ensuring that student and staff groups are as static as possible by having the same staff work with the same group of children all day

What is expected of campers?

  • Campers will be instructed and trained on the current and proper cleaning, movement and social distancing methods. Meeting the current CDC guidelines of intensifying cleaning, disinfection and ventilation, and of promoting healthy hygiene practices.
  • Campers will be instructed and directed on expected camp behavior meeting the current CDC guidelines of protecting children and staff.

Do campers have to wear masks?

Masks are required indoors only. Please read below for the latest guidance from the State of Connecticut's Office of Early Childhood. 

As of May 20, 2021, mask guidance is changed. Staff, vaccinated or unvaccinated, are no longer required to wear masks outdoors. The requirement for staff, vaccinated or unvaccinated, to wear masks indoors in child care and youth camps will continue in accordance with OEC (Office of Early Childhood) memos.  Children 3 years of age and older in child care and youth camps must continue to wear masks indoors, with exceptions provided for children including those with documented medical conditions, disability or special education needs; who are eating, sleeping or resting; are newly enrolled and working toward mask wearing; and those who have just turned 3 years old and provided up to 2 months to acclimate to mask wearing.  

How will staff keep camp clean and sanitized?

  • Camp cleanliness and sanitizing meeting the current CDC guidelines of promoting healthy hygiene practices and intensifying cleaning, disinfection and ventilation
  • Cleaning equipment and  portable foam hand sanitizing dispensers will be located throughout camp 
  • Jugs of sanitizer will be at each group space
  • Visual signs everywhere at camp as a reminder to wash hands, keep each other safe from germs, and keep camp clean
  • Equipment will be cleaned before, during and after use
  • End of day spraying with Ghost B Sprayer 105ex all outdoor equipment and picnic tables. Indoor classrooms will be thoroughly cleaned and disinfected by the janitorial staff of the school.

What will the camp day hours be?

  • 9:00 a.m. to 3:00 p.m. for traditional camp hours and all specialty camps
  • 7:00 a.m. to 6:00 p.m. (for those needing extended care before, after, or both.)  Before and after care campers will be assigned to groups with other before and after care campers.
  • Specialty Campers can now participate in before and after care
  • Campers will wait at a specific grid location on the assigned field in the same spot each day

What is the daily Traditional Camp activity schedule?

Morning Activities

  • Arrival and morning announcements
  • We will follow the regular camp requirement for staff ratios which 1-12 for ages 6-up and 1-9 for younger campers.
  • Sites will be equipped with necessary art and sports supplies and hand sanitizers. Campers will not share supplies and equipment will be cleaned before, during and after use meeting the current CDC guidelines to limit sharing.
  • Campers must bring water bottles that will be filled by counselors, at one of the various water stations, throughout the day.
  • Follow planned activities for the day scheduled by unit directors and counselors.
  • Rotations to assigned areas and activities. 
  • All camps will have assigned port-o-let or bathroom areas. 

Lunch

  • Campers must bring their own lunch if they do not want one of the three choices provided by the Berlin Schools food program. Campers should bring a lunch with ice packs that can stay in the backpack or is packed in a cooler. No refrigeration will be provided. Nothing will be heated up.
  • Please note:  We have a lot of campers with food allergies and peanut allergies, so please be courteous when choosing foods to send for lunch.
  • Also in situations where campers forget their lunch, or if camp staff feel an inadequate lunch has been provided for a camper—parents will be notified in the morning and will be expected to provide a lunch by lunch time.

Afternoon

  • Continue with scheduled activities

What about rainy days?

  • At Camp Thundermoon we call rain liquid sunshine! We have camp on rainy days and utilize our indoor spaces. Masks are required for indoor activities. When possible when the rain stops we will move camp outdoors. We always have fun at camp rain or shine 😀 
  • We will closely monitor the weather forecasts daily and announce any cancellation in advance.
  • Virtual Activities may be offered if camp is cancelled due to rain.
  • We will utilize all indoor space in sudden or threatening weather.
  • If severe weather required us to close camp early (like when schools get closed early for a similar situation) we would call parents and guardians to pick up their camper.
  • Rainy days are not prorated or refunded.

What if my child needs to take medicine?

Much like child care settings that most of your children attend throughout the year our staff will all be trained in administration of medication as well as First Aid/CPR. Rescue inhalers, epi pens and emergency medication will be kept in proper storage containers, labeled and with the child's counselor. First aid director and staff will log the administration of any medication throughout the camp day on the OEC's Medication Administration Record.

What happens if someone gets injured or sick?

  • Our First Aid Director, Health and Isolation Procedures meet the current CDC guidelines of monitoring and preparing.
  • Counselors will evaluate the injury and contact the First Aid Director via walkie/phone for severity of request, injury, etc. and will be advised on course of action
  • All staff has first aid and CPR training and will have First Aid Kits available to them.
  • We have a First Aid Director on site throughout the camp day. The First Aid Director will advise on how to proceed.
  • A specific indoor space will be designated as an isolation station should a camper show signs of a fever or COVID-19 related symptoms
  • Childhood illnesses will still occur; children and staff who develop a fever will not be permitted to return to camp until they are fever free for 24 hours without the use of acetaminophen (Tylenol, Motrin, Advil, fever reducers). Should a child or staff member develop signs and symptoms related to COVID-19 and a fever will not be permitted to return to camp until fever free for 72 hours without the use of acetaminophen. We will adhere to strict illness policies for the safety of all children and staff at the Y and consult with local and state health departments when necessary and as questions arise. 

When do we need to register by?

The deadline for registration is midnight on the Tuesday before the camp session you want your camper to attend.

How do we register this year?

There are two registration options this year, online or paper. We encourage you to use online registration if you can to help us go green as much as possible.

Where and when do we drop off medicine?

If your child needs to take medicine we will get you information on how you can drop off the permission form and medicine before camp starts.

Will there be financial assistance available?

  • Yes. The first step for assistance is to apply for the state-funded Care4Kids program.
  • Additional assistance may be available after Care4Kids on a case by case basis.

Can we request that our camper be with a friend in the same group?

Yes, they must be in the same unit/grade. We will do our best to accommodate your request.

How can I contact my child and/or camp staff during the camp day?

Once camp begins, the camp phone will be the main way to directly contact your camper or the camp staff. The camp phone number will be given out once camp has begun. You can also call the New Britain YMCA at (860) 229-3787 or the Berlin Y at (860) 357-2717 to speak to someone there who may be able to assist you.

If camper’s need to call a parent for something—they should be using the camp phone in the office. Campers are not allowed to have cell phones at camp.

Is an afternoon snack provided for extended camp care?

A pre-packaged snack is provided for all campers who are registered for Extended Camp.    

What if I need to cancel my camp registration?

  • At least one week notice is required for all cancellations.
  • Upon cancellation, a system credit (minus the Camp Fun Fee) will be given for any camp fees paid. The credit can be used towards any future YMCA program.
  • Full refunds (minus the Camp Fun Fee) are given for medical reasons (must provide a note form the child’s physician) and/ or emergency reasons only and are at the discretion of the Camp Director.
  • Fees will not be refunded for absence, failure to attend during the term of enrollment, delayed attendance at camp or dismissal from camp.

Can my child arrive late to camp?

Campers that will be arriving late for camp MUST be signed in by a parent/guardian. 

What if I need to pick my child up early from camp?

The camp office must be notified if a child will be picked up early from camp. Please call the camp office the morning of when your camper will be dismissed early. Please provide extra time when picking up your camper early from camp, as they may be involved with an activity at the time that you arrive.  If the camper will be picked up by someone other than a parent/guardian, that person must be listed on the camper’s registration form and must present a photo I.D. *Please note: Campers will not be released to anyone not on the Authorized Pick-up List or to persons on the list who do not present a valid I.D. 

What should my child bring to camp?

  • Campers must bring a nonperishable lunch with ice packs if needed (including drink) each day to camp if they do not want the lunch provided by the Berlin Schools food program. 
  • Sunscreen and water bottle. All items should be labeled with your campers first and last name.
  • All campers must wear sneakers. No other footwear is allowed for safety reasons. If campers arrive with other footwear we will call you to bring sneakers to them.

What to leave at home:

  • The Y is not responsible for lost or stolen items.
  • Do not bring any cell phones, electronics, toys or valuables to camp.
  • Do not bring matches, lighters, weapons or anything that could be used as a weapon. A camper who brings any of these items will be immediately suspended from camp.
  • No drugs, alcohol, or tobacco are allowed. A camper who brings any of these items will be immediately suspended from camp.
  • No clothing is allowed at camp with references to alcohol, tobacco, sex, inappropriate words or images. Any camper wearing such clothing will be dismissed from camp for the day unless the parent or guardian brings them a change of clothing.
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